Tools Menu
To check spelling & Grammar.
Þ First Place your cursor at the beginning of document.
Þ Click on Tools menu.
Þ Click on Spelling & Grammar command.
Þ Then a spelling & Grammar dialog box appears.
Þ Now computer will display the spelling & grammar mistakes of your document and also suggestions for them.
Þ To correct the mistake, choose any suggestion and click on Ignore button.
Þ To add the word in computer dictionary, click on add button.
To replace the word with synonyms or antonyms.
Þ Select the required word.
Þ Click on tools menu.
Þ Click on language command.
Þ Click on Thesaurus command.
Þ Then a dialog box appears.
Þ Choose any synonym or antonym word.
Þ Click on Replace button.
Using word count command.
Þ Select the required paragraph or text.
Þ Click on tools menu.
Þ Click on Word count command.
Þ Now a message box will appear.
Þ To close the message box, click on Close button.
Using Auto Correct Command.
This option is used to correct some universal truth (related to text) automatically, also to correct some confusing words. This option also helps to define (create) shortcut for long text as well as to convert and control the keys effect of keyboard.
Before creating a document,
Þ Click on Tools menu.
Þ Click on Auto correct command.
Then, Auto correct dialog box with different folders will appear.
Þ Put the tick mark on all required option.
Þ Choose Auto Format as you type folder.
Þ Put the tick mark on 1st three option of Replace as you type.
Þ Click on Ok.
Then, Write the text.
Auto correct helps to:
Þ Correct two initial capitals.
Þ Capitalize the 1st letter of sentence.
Þ Capitalize name of Days.
Þ Correct accidental usage of Caps Lock key.
Þ Replace text as you type.
Þ Change Straight quote with Smart quote("--------" "------------")
Þ Ordinals (1st) with superscript (1st ).
Þ Fractions (1/2 ) with fraction character (1/2).
To protect document.
Þ Click on Tools menu.
Þ Click on Protect document command.
Þ Then a dialogue box appears.
Þ Click on Comments or From option.
Þ Type a password in Password box.
Þ Click on Ok.
Þ Again type the same password.
Þ Click on Ok.
To unprotect document.
Þ First open the protected document.
Þ Click on Tools menu.
Þ Click on Unprotect document command.
Þ Then a password box appears.
Þ Enter your password.
Þ Click on Ok.
Mail Merge
This option is used to send the same document to the different person/company at a time. After completing the process.
Þ First create a format of letter or invitation etc.
Þ Click on Tools menu.
Þ Click on Mail Merge command.
Þ Then a mail merge helper dialogue box appears.
Þ From the Main document option, create button.
Þ Click on from letters.
Þ Then a massage box appears.
Þ Click on Active window button.
Þ Now click on Get data button of Data source option.
Þ Choose Create data source.
Þ Now a dialogue box will appears.
Þ Choose the required field names and add your own new fields.
Þ Click on Ok button.
Þ Now a save dialogue box appears.
Þ Type a file name and click on Save button.
Þ Then a massage box appears.
Þ Click on Edit data source.
Þ Now a data from appears.
Þ Enter the required data.
Þ Click on Ok button.
Þ Now a mail merge toolbar appears on the screen.
Þ Place your cursor at the required place of document.
Þ Click on Insert merge field of mail merge toolbar.
Þ Click the field names one by one.
Þ Then click on Merge button of Mail merge toolbar.
Þ Now a dialogue box appears.
Þ Choose all option.
Þ Click Merge button.
To type address in envelopes
Þ Click on tools menu.
Þ Click on Envelope tab.
Þ Command
Þ Then a dialogue box appears.
Þ Click on Envelope tab.
Þ Type the delivery and return.
Þ Address
Þ Click on option button.
Þ Choose any envelope size.
Þ Click other required options.
Þ Click on Ok.
Þ Then a click on Add to document button.
Or,
Þ Click on print button if you have set the envelope in printer.
To create letters using Letter wizard
Þ Click on Tools menu.
Þ Click on Letter wizard.
Þ Command
Þ Then a wizard box appears .
Þ Click on Letters format tab.
Þ Click the data line option, and choose any data format.
Þ Choose any page design and letter style.
Þ Click on Recipient's info tab.
Þ Type the required information.
Þ Click on Other elements tab.
Þ Click on Sender info tab.
Þ Type the required information.
Þ Click on Ok button.
Macro:
This option is used to define (store) required text with special shortcut key for future use.
Recording macro:
a Go to Tools menu.
a Choose Macro.
a Choose Record new macro and click on it.
Then, record macro dialog box will appear.
a Click on keyboard to assign a keyboard shortcut for a macro.
a Give required shortcut by using Ctrl or, Alt key with any letters or number at short key here box.
a Click on Assign.
a Click on Close.
Then, record the required text.
a When finished, click on Stop recording button anywhere inside the document,
Playing Macro:
a Place the cursor at the require location, where you want to place the recording macro.
a Then, press pre-defined shortcut.